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How to Schedule Automator Tasks in Mac OS X
If you've been manually performing a task on your Mac over and over, you can automate it with Automator and use iCal to schedule when you want the task to run. Apple includes a free copy of Automator on all new Macs running the OS X operating system. The Automator library comes with a variety of actions to help you automate tasks to work with documents, files and folders, email, music, images and more. All new Macs also come with iCal, Apple’s application for scheduling tasks in a calendar.
Begin Automator
Click “Applications” on the Dock of your Mac. Then click “Automator” to launch Apple’s native program for automating tasks. The Automator window appears. Click “Application” to create a new empty Automator application window. A list of actions appears in the library in the left pane of the Automator window.
Create a Task
Drag the name of an action from the Automator library into the main Automator window. For example, you could drag a series of actions to create a task that selects a specific folder on your Mac’s hard drive and copies them to another drive, or creates thumbnail images of the latest photos in your Photos folder.
Save the Automator Task
Click “File” from the Automator menu, type a name for the Automator application you just created, and then click a folder on your Mac where you want to save it. Click “Applications” on the Dock of your Mac. Then click “iCal” to launch Apple’s native calendar application. Click a day on the calendar to select it.
Add Automator Action to iCal
Click “File” from the iCal menu. Then click “New Event.” A new event appears on the date you selected. Click “Repeat." Then click a scheduling option, such as “Every Day,” “Every Week” or “Every Month.” Click “Alarm,” and then click “Open File.” Click “Other” and click the folder on your Mac where you saved the Automator application for the task you just created. Click the name of the Automator task, click “Select" and click “Done.” The Automator task you selected will now run according to the schedule that you designated in iCal.
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Writer Bio
Julius Vandersteen has been a freelance writer since 1999. His work has appeared in “The Los Angeles Times,” “Wired” and “S.F. Weekly.” Vandersteen has a Bachelor of Arts in journalism from San Francisco State University.
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